Policy Manual sample

MDT Home Health Care Agency, Inc. JOB DESCRIPTION ALTERNATE ADMINISTRATOR JOB SUMMARY: The alternate administrator is a qualified employee appointed by the Agency to administer, direct and coordinate all administrative and financial activities of the Agency, in the absence of the Administrator. Lines of authority and reporting responsibilities: Report to the Administrator. 1. Organizes and directs the Agency's ongoing functions (in the absence of the Administrator): (a) Superintends and be responsible for the total operation of the Agency. (b) Plans overall development and administration of the Home Health Services as act forth in the Conditions of Participation for Home Health Agencies under the direction of the Board of Directors (Governing Body), with the advice of the Professional staff. (c) Meets with Administrator, Director of Nursing, Clinical Manager, and Case Manager, to solve administrative problems. (d) Oversees the development of standards and methods to measure Agency Activities. (e) Participates in the review, analysis and appraisal of the effectiveness of the total Agency program. (f) Provides for continuing evaluation of the program by: (1) Evaluating service policies and functions, and recommending proposals for changes or study of problems which affect the Agency. (2) Evaluating of the individuals in the program in relation to established standards and the individuals professional development. (g) Employs qualified personnel and ensures the orientation of new staff and opportunities for continuing education experience for the staff. (h) In addition, to meet the requirements of the State Regulatory Agency, the Alt. Administrator shall: (1) Be knowledgeable with the rules/statute of the State/Federal and ensure compliance with them by the Agency. (2) Be responsible for informing the employees with the law, rules, and home health statutes of the State/Federal and shall have copies of the rules available for their use. (3) Be responsible for the completion, keeping and submission of such reports and records as required by the State/Federal. (4) Designated in writing to be the administrator’s authorized representative in her/his absence, which provides the agency with full control over all operational duties and responsibilities to serve as on-site alternate administrator. This person will be available during designate business hours, when the administrator is not available. Available during designated business hours means being readily available on the premises or by telecommunications. During the absence of the administrator, the on-site alternate administrator will have the responsibility and authority for the daily operation of the agency. (5) Maintain a current organizational chart to show lines of authority to the patient level. (6) Clearly identify and make public services provided by the Agency and the geographic area in which these services are available. (7) Maintain an office facility for the Agency which is large enough for efficient staff work, adequately equipped, and which provides for a safe working environment, meeting local ordinances and fire regulations 2. Maintains ongoing liaison among the governing body, professional personnel and the staff. Maintain/create HIPAA Compliance Manual, and reenforce the compliance. Home Health Agency Job Descriptions I-59